As you can probably tell, I’m a big fan of art! It makes me happy and it helps me get some insights into my life. Plus, looking at beautiful things is totally fun!

I know it can be hard to find the time to look through all of the artwork out there, especially given how expensive many pieces of contemporary art are. But even if you don’t have much money to spend, you can still enjoy art by going to exhibitions.

You may not understand every detail of a piece, but you will definitely feel something when you look at it. Some artists use symbolism or narrative in their work, so you might discover what the artist was trying to say.

And while most people attend a gallery event as attendees, others choose to contribute by buying a ticket or showing support by attending later in the exhibition period. These supportive fans help ensure the success of the show!

But why should you go to an art exhibition? What does it add to your life?

This article will talk about how to prepare for an art exhibition, and also what to expect from attending one.

Call or email the galleries to see if they are interested

how to approach a gallery for an exhibition

If you are planning on exhibiting at a gallery, then it is important to be aware of how to approach them. You can call or email the gallery to see if they are looking for artists and what types of art they are seeking.

Most artist agencies have a form that you must fill out about yourself as well as your artwork so that they can evaluate whether or not they want to represent you.

This way, they know all of the things about you! Some agents require you to send along some examples of your work which is totally okay.

The agent will go through your material and decide if she/he wants to talk with you about representing you or not by reading your materials.

Provide a list of images of your work

how to approach a gallery for an exhibition

Now that you have a plan, are you ready to approach the gallery with all of your materials? Before going in, make sure you have done your preparation!

Make sure your notebook is full of notes and information about your exhibition. You do not want to lose track of anything because you ran out of space or memory!

Keep exploring different sites related to your field so that you can spread your online presence. This will help get your name out there and increase your exposure.

Now that you are prepared, let’s talk how to organize your material before entering the gallery.

#1 Take pictures of everything

This will save you time in the long run! By having all of your materials already organized, you will know what to look for when you enter the exhibit.

By taking picture as you go through each section, you will be able to quickly recall what you put where and which order it went in.

Not only does this take away the need to remember things, but it also helps create a more detailed image of the show. Many artists start organizing their exhibitions at the beginning of their career and slowly improve upon their skills as they grow.

Connect with the gallery owners

how to approach a gallery for an exhibition

As you approach a new gallery, there are two main things you must do before setting up your studio or going into the exhibition space. The first is connect with the owners of the venue!

This can be done through various means- direct messages, emails, phone calls, etc. It’s always best to start out with sending them an invite to the show, which is usually their normal way of introducing themselves to people.

After that, they may want to talk about the process of preparing the exhibition or get more information about yourself as an artist. This could be discussed via email or over the phone if they feel comfortable doing so!

By connecting with the other artists in the show, not only will you find out who has what kind of gear and supplies, but also how they run their business and what works for them. You might even make some friends along the way!

The second thing is to look around the gallery. Find out if anything looks like it was painted recently (the oils seeped into the wood) and if anything seems slightly off or mismatched. These signs indicate whether the owner is really engaged in his or her work and if he or she is in control.

Plan the exhibition

how to approach a gallery for an exhibition

After you have selected your media, determined how many people will be attending the show, and gathered all of your materials, it is time to plan the exhibition!

Planning an exhibition takes time because you need to determine what types of art you want to display, where you will put the pieces, and how much space each piece requires. You also need to decide if you would like to include artists’ statements with each work or not.

If you are having trouble deciding which styles and genres of artwork fit together, then that is totally okay! It is not up to you to make those decisions, but you can take some time to look through their materials and see what styles appeal to you so that you can create your own style.

Some people start off by creating a theme or topic for the exhibition, then use that as a jumping-off point to explore other styles and genres. This way, you do not feel limited in terms of possibilities.

General tips: when planning an exhibition, remember to factor in enough time to promote and attend the event. People spend money traveling to events, so do not forget to account for this in your budget!

Also, try to meet with members of the gallery outside of the event to ensure that everything goes smoothly. Some organizers cannot respond due to work commitments, so it is good to be prepared in advance.

Write a detailed contract

how to approach a gallery for an exhibition

Before you pick up any art, you have to agree on how you will store it and what happens in case something gets broken or stolen. This is important as most museums require this form of a contract before granting access to your donated piece.

The museum will likely ask about your contact information, so make sure to include that here! They may also want to know who will be storing the work while it’s being displayed, and if there are any restrictions on moving or altering the artwork.

Nowadays, many galleries offer online tools to track down their current owners and see whether they can be contacted. It is very helpful to do some research ahead of time!

Once you have all these things covered, then you can move onto the next step.

Prepare your exhibition website

how to approach a gallery for an exhibition

Now that you have chosen your genre, determined how many artists you will feature, and picked a starting place or gallery, it’s time to prepare your exhibition site!

You can create an event page on Facebook or run an Instagram account dedicated to the show, but we recommend creating an online platform specific to this project.

This gives you more control over the look of the space and messages, and doesn’t limit your audience to those who use the same software as you.

We created an Airbnb profile for our exhibition, which includes all the information about the space (bedrooms, bathrooms, etc.), directions, contact info, and events.

It also has a special section at the end where you can add photos, descriptions, and links to help promote the exhibition – just like in this article!

After you have designed your event profile, you can start setting up notifications, responses, and other features. You can even link your profile to Twitter, FB, and/or Instagram so people can interact with you there too.

Connect with the audience and market to find clients

how to approach a gallery for an exhibition

As mentioned before, being a photographer is more than just taking pictures! You must know how to approach people about your photography career as well.

Running an exhibition requires you to advertise it to get enough visitors to attend. This can be done through social media, word of mouth, or by approaching galleries and individuals directly to see if they’d like to collaborate or feature your work.

By connecting with others in the art community, you will make connections that may help you grow as a artist. The beauty of this is that you do not have to spend lots of money to achieve this — you can create your own event or invite friends to join you to increase exposure!

Another way to gain exposure is to apply to participate in events such as photo contests, micro-masterclasses, and even expos.

Offer your services for free

how to approach a gallery for an exhibition

This is not a situation where you can ask if they’re looking for artists or try to sell them some pieces. If you have skill in something, offer it to them for free!

Most art galleries need help putting together exhibitions. Whether it is designing the space, picking out materials, finding photographers, editing photos, etc., most art museums require staff members who have these things under control.

If you are passionate about creating pictures and displaying them in interesting ways, then offering your services as a freelancer is a great way to make money while developing your craft.